Annex

Guidelines for the treatment of correspondence from the public or other concerned parties with regard to nominations

1.

The Secretariat posts on the website of the Convention, in their original language, nominations as received for the current cycle. As nominations revised by submitting States reach the Secretariat following its requests for additional information, they are posted online and replace the original nominations received. Their translations into English or French are also posted online as they become available.

2.

The Secretariat receives and registers correspondence relating to nominations, which can arrive at any time.

3.

Any correspondence received up to four weeks before the meeting of the body responsible for reviewing nominations is transmitted in the language in which it was received to the Permanent Delegation, National Commission for UNESCO, duly designated authorities and contact person responsible for the nomination of the concerned submitting State.

4.

Submitting States concerned provide their possible comments to the Secretariat no later than two weeks before the meeting of the body responsible for examining nominations. The Secretariat makes available to the body the correspondence and any comments by the submitting State concerned, in their original language. These letters and comments are also posted on the website of the Convention.

5.

After examination of the nomination, correspondence and comments are removed from the website of the Convention.

6.

Any correspondence received after these deadlines, or concerning an element already inscribed, is transmitted in the language in which it was received to the Permanent Delegation, National Commission for UNESCO, duly designated authorities and contact person responsible for the nomination of the concerned submitting State. The response of the State Party concerned, if any, is communicated to the entity that sent the correspondence.

7.

Any correspondence received concerning an element not yet nominated is transmitted for information to the Permanent Delegation, National Commission for UNESCO, duly designated authorities and contact person responsible for the nomination of the concerned submitting State. The Secretariat informs the entity that sent the correspondence of the procedures for submission and evaluation of nominations and that no nomination concerning such an element has been submitted.